Bike and e-bike leasing for employers

Offer bike leasing now and benefit from many advantages.

The benefits of Lease a Bike for your company

Financially attractive

Save on social security contributions and taxes through salary conversion: A leased company bike can save employees up to 40% compared to purchasing.

Employee benefit

Daily cycling keeps your employees fit and can reduce sick days.

Fast and digital

Simply switch to the bike. A digital portal allows you to offer company bike and e-bike leasing to your employees in just 4 simple steps.

No fees

Bike and e-bike leasing is 100% cost-neutral for employers.

Bike leasing for every company size

Always by your side

We are there to help you with the implementation and with any questions you may have about company bike leasing. From a personalised online portal to personalised on-site support.

Well cared for all round

We offer a range of services at no extra cost: from sample transfer agreements to advice on company policies for your company bike leasing.

Implementation

We support you in the successful implementation of bicycle and e-bike leasing. To ensure successful implementation, our services include launch events, webinars and marketing support in the form of customised websites, flyers and more.

Close to you

We have a dealer network with over 5000 dealers. This means that there is always a dealer near you. Your employees can choose any type and brand of bike.

How it works

1

Register

Fill out the registration form - it only takes 5 minutes. We then carry out a credit check. Upon successful verification, you will receive access to our online portal.

2

Portal setup

You define your company’s policies in the online portal. What is the maximum purchase price of the bike? How many bikes may be leased per employee? You can then share your individual registration link with your staff. The registration process for our bike and e-bike leasing is entirely digital.

3

Approval

Each employee registration is verified and approved by you. This is done with just one click - your employee automatically receives an individual order code for ordering the company bike from the local specialist dealer. The rest is done automatically via the digital portal.

4

Administration

A real-time export from our digital portal provides you with all the information you need for your payroll.

Register now

Calculate your individual savings.

Cycling is good for your health as well as for your employees’ wallets. E-bike and bike leasing can be up to 40% cheaper than buying one. The salary conversion reduces the taxable gross salary and thus also the social security contributions and taxes.

Detailed calculation overview
Choose a bike type
Retail price
Gross monthly salary
Tax class
Service & insurance package
Till €75
Till €200
no limit
Monthly costs
- 
Total savings
- 

Use bike and e-bike leasing for your company

I still have a question
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Can an agreement be terminated prematurely?

Premature termination of a leasing agreement is allowed under certain circumstances during the contractually agreed period of 36 months. Please contact us and we will be happy to assist you! 

How does salary conversion work? Where do the savings lie?

In the case of salary conversion, instead of the employee receiving a portion of the contractually agreed salary in cash, they get it as a payment in kind for the period of time the company bike is provided. 

This means that a change is made via a supplementary agreement to the employment contract in which the employee’s future salary is reduced by a fixed amount (usually in the amount of the conversion rate) for the duration of the transfer of use.

This results in the tax and contribution advantage for the employee.

Can leasing agreements be “transferred” to other employees if necessary?

A change of user is generally possible during the term of the agreement. The reasons for this are usually the discontinuation of the employee’s continued payment of remuneration, e.g. leaving the company.

Please do not hesitate to contact us if you need any further assistance in a specific case. Contact

What happens at the end of the 36-month agreement period?

●      Your employee will receive an e-mail 4-6 weeks before the end of the leasing agreement which will include an offer to purchase the used company bike. 

●      If your employee accept the purchase offer, he/she will receive an invoice confirming the taxation of the monetary benefit arising from the purchase in accordance with §37b para. 1 EStG [Income Tax Act] with takeover by us (flat-rate taxation by third parties).

●      Your employee can pay the purchase price/invoice amount by bank transfer/direct debit.

●      Your company will also receive a copy of the invoice as proof that we have taken over the non-cash benefit in accordance with §37b para. 1 EStG.

If the employee does not wish to purchase the company bike, Lease a Bike will pick up the bike.


What happens if the continued payment of remuneration is interrupted?

In the event that continued remuneration is discontinued, e.g. leaving work due to prolonged illness, parental leave or other possible reasons, we are happy to work with you to find the best solution for you, up to and including an individual, cost-neutral return for you as the employer, provided that one of the following options is not possible or does not apply. 


This can be, for example:

●      Change of user: Offering the company bike to another employee for the remaining term of the agreement and taking all measures required internally for this purpose. (e.g. supplementary agreements to the employment contract, handover of the company bicycle, etc.)

●      Early termination of the existing leasing contract by mutual agreement for an important economic reason with possible takeover of the used company bike by the employee. Optionally, the employee also has the option of financing the purchase price via our FINANCE A BIKE product.

●      In the event of a change of employer, a transfer of the existing leasing agreement to a new employer is possible. After a credit check has been carried out, the agreement with all rights and obligations will be continued by the new employer and the company bike will continue to be provided to you for the remaining term.

Would you like more details about this? Please contact us and we will be happy to assist you! 

How is a claim reported?

Claims can easily be submitted by the specialist dealer via our portal.

  • The "Damage & Theft" button in the menu takes the specialist dealer to the online form.
  • This online form makes it easy to submit the claim electronically.
  • The insurance company will review the claim and give the dealer approval for the costs to be covered by us.
  • Reimbursement of the costs to the specialist dealer will be made directly via us after receipt of the invoice.

Note: In order to guarantee rapid processing of the claim, it is submitted exclusively by the specialist dealer.

Which parts are considered wear parts?

Every Lease a Bike company bike receives an obligatory all-round protection package with an individually selected annual wear budget. All necessary repairs to restore operational safety as well as repairs due to wear and tear are charged to this account. The following wear parts, among others, are taken into account.

  • Tyres
  • Inner tube
  • Brake pads
  • Brake discs
  • Chain
  • Cogset / sprocket
  • Pinion
  • Chainring
  • Bottom bracket
  • Light sources
  • Brake and shift cables
How do I report wear and tear repairs?

Reports can easily be submitted by the specialist dealer via our portal.

  • The "Service & Maintenance" button in the menu takes the specialist dealer to the online form.
  • This online form makes it easy to submit the report electronically.
  • We will review the claim and give the dealer approval that the costs to be covered.
  • The reimbursement of the costs to the specialist dealer with settlement via the available budget within the scope of the all-round protection takes place directly after receipt of the invoice.

Note: In order to guarantee rapid processing of the claim, it is submitted exclusively by the specialist dealer.

How is a theft report made?

Reports can easily be submitted by the specialist dealer via our portal.

  • The "Damage & Theft" button in the menu takes the specialist dealer to the online form.
  • This online form makes it easy to submit the theft report electronically.
  • The specialist dealer receives approval and confirmation of cost coverage after inspection and confirmation of compensation by the insurance company.
  • A selection/coordination with availability of a bike of the same type and quality can be made between the specialist dealer and the user until approval.
  • The invoicing of the new bike and also the payment is done by us.
  • The handover of the new bike requires a prior, final approval by us.

Note on exchanging objects in the event of theft within the existing agreement with a bike of the same type and quality. The new bike only has to have the same purchase value, including accessories, as the stolen bicycle. 

In order to guarantee rapid processing of the theft report, it is submitted exclusively by the specialist dealer.

What is considered and included in the damage/theft protection?

The company bike must be locked with, but not connected to, a commercially available brand-name lock, unless it is physically located in an enclosed area. Protection is provided 24/7. Damage/theft reports are to be made directly to us using a form. In the event of theft, a police report is mandatory (File number). Your employer as lessee must also be informed immediately in the event of a claim. You can fill out this notification of claim form on your own or together with your specialist dealer, who will be happy to assist you. 

What are the warranty periods for the company bike?

The statutory warranty is two years. After expiry of this period, damage e.g. to the drive or battery on pedelecs/e-bikes continues to be covered by our all-round cover during the term. Warranty and guarantee claims are always handled directly by the Lease a Bike dealer from whom the company bike was purchased.

Company car and a company bike?

A company bike and company car can also be used at the same time. The 1% method then applies to both the company bike and the car.

In contrast to a company car, the employee does not have to pay tax at 0.03 per cent per distance kilometre for the commute to work.

Electric bikes, the engine of which allows for a speed of more than 25 km per hour, are to be classified as motor vehicles in terms of traffic law and the assessment of the monetary benefit is to be carried out in the same way as for a company car.

Are multiple company bikes possible?

If, according to the employment contract, more than one company bike can be used privately free of charge or at a reduced price, the benefit in kind resulting from the provision of the company bikes for private use is to be calculated for each company bike according to the 1% regulation.

Commuting allowance with a company bike?

The commuting allowance for journeys between home and place of work is generally to be granted at € 0.30/km regardless of the means of transport (§9 para. 1 no. 4 EStG).

How long is the term of a company bike leasing agreement?

The term of the contracts for company bikes is generally 36 months.

How does salary conversion work? How do you benefit?

In the case of salary conversion, you won't receive a part of the contractually agreed salary in cash, but as a payment in kind for the period of time during which the company bike is provided. 

This means that a change is made by means of a so-called supplementary agreement to the employment contract, in which your future salary is reduced by a fixed amount (usually in the amount of the conversion rate) for the duration of the transfer of use.

This then results in a noticeable tax and contribution benefit for you. You can calculate what this will look like for your personal contribution situation here: Leasing calculator

Are there any costs for the employer to become a Lease a Bike customer?

Offering its employees company bike leasing via Lease a Bike is cost-neutral for the employer.

Can an agreement be terminated prematurely?

Premature termination of a leasing agreement is allowed under certain circumstances during the contractually agreed period of 36 months. Please contact us and we will be happy to assist you! Contact

What happens at the end of the 36-month agreement period?

●      The employee will receive an e-mail 4-6 weeks before the end of the leasing agreement informing him/her of the end of the period of use, which will include an offer to purchase the used company bike. 

●      If the employee accepts the purchase offer, he/she will receive an invoice confirming the taxation of the monetary benefit arising from the purchase in accordance with §37b para. 1 EStG [Income Tax Act] with takeover by us (flat-rate taxation by third parties).

●      The employee can pay the purchase price by bank transfer/direct debit.

●      Your company will also receive a copy of the invoice as proof that we have taken over the non-cash benefit in accordance with §37b para. 1 EStG.

If the employee does not wish to purchase the company bike, it must be returned to us at the end of the agreement via a Lease a Bike specialist dealer.

Difference between residual value, purchase price, market price?

There is often a great deal of confusion about the meaning of these terms.

Residual value: This is a purely calculatory figure in leasing and is often confused with the purchase price at the end of the contract term.

Purchase price: This is the price at which the used company bike is sold at the end of the contract.

Market price: This refers to the price that is paid for a given good at a given time in a given market for a unit of that good. 

In the absence of a current general second-hand market for bikes/pedelecs, unlike for motor vehicles, the Higher Tax Authority has set this market price at 40% of the recommended retail price gross after 36 months to simplify matters and in line with the depreciation table. However, it should be noted that in connection with the taxation of the pecuniary advantage, a lower value can be proven in the event of a difference between the purchase price and the market price.

What happens if the continued payment of remuneration is interrupted?

In the event that continued remuneration is discontinued, e.g. leaving work due to prolonged illness, parental leave or other possible reasons, we are happy to work with you to find the best solution for you, up to and including an individual, cost-neutral return for you as the employer, provided that one of the following options is not possible or does not apply. 

This can be, for example:

●      Change of user: Offering the company bike to another employee for the remaining term of the agreement and taking all measures required internally for this purpose. (e.g. supplementary agreements to the employment contract, handover of the company bike, etc.)

●      Early termination of the existing leasing contract by mutual agreement for an important economic reason with possible takeover of the used company bike by the employee. Optionally, the employee also has the option of financing the purchase price via our FINANCE A BIKE product.

●      In the event of a change of employer, a transfer of the existing leasing agreement to a new employer is possible. After a credit check has been carried out, the agreement with all rights and obligations will be continued by the new employer and the company bike will continue to be provided to you for the remaining term.

Would you like more details about this? Please contact us and we will be happy to assist you! Contact

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